June 29 and 30, 2013

Photo Credit: Rick Gerharter

Lesbian Gay Bisexual Transgender Pride

Beverage Partners

The following provides information for and about Beverage Partners within the Community Partners Program.  Before filling out the online application, please read through this information as well as the General Information page, the Eligibility page, and Event Conduct Policy.

 

General

The following provides information for and about Beverage Partners within the Community Partners Program. If you are interested in the program, please read through this information as well as the General Information page, the Eligibility page, and Event Conduct Policy.

Eligibility

While we do our best to place those organizations accepted into the Community Partners Program into the area of their preference, priority is given to those Beverage Partners who have previous experience operating a beverage booth and/or selling beverages.

The Community Partners Program is open to any non-profit organization based in the nine counties of the Bay Area whose mission involves service to lesbian, gay, bisexual, transgender communities, animal welfare/rights, people living with HIV/AIDS, cancer, or homelessness.

Licensing

SF Pride will obtain all necessary permits relating to the sale of beverages.

Finance

The Beverage Partner will receive a cash float from SF Pride and shall be responsible for accounting for all sales to SF Pride during the course of the event. Deposits with SF Pride should be counted prior to deposit and will be verified. Tips should be kept separately from sales monies.

When the gross earnings for your booth have been counted, a statement will be prepared detailing the attributable expenses. These expenses will be deducted from the gross earnings; expenses include the cost of booth structures, beer technicians, tables, chairs, ice, product, cups, storage bins, dumpster, forklift expenses, license cost, radio, liquor liability insurance, sales tax, and other related expenses as defined by SF Pride. The statement will reflect the net proceeds from your booth less expenses of which 25% will go directly to your organization.

The statement and check will be presented to your nominated representative at the Community Partners Check Granting Party to be held no later than August 31, 2012. For organizations that do not send a representative to the party, checks will be delivered no later than August 31, 2012, by U.S. post to the most current address on file.

Pricing

The price to the consumer of all beverages will be set by the Pride Celebration Committee in advance of the annual event.

Product Measure Price* With Sticker Price* Without
Sticker
Bud Light / Budweiser / Shock Top 14oz Compostable Cup $5 $6
Bud Light / Budweiser / Shock Top 24oz Compostable Cup $8 $9
Bass / Stella Artois 14oz Compostable Cup $6 $7
Bass / Stella Artois 24oz Compostable Cup $9 $10
Water / Soda 16.9oz Plastic Bottle $3 $4
Small Margarita / Cocktail 12oz Compostable Cup $7 $8
Large Margarita / Cocktail 16oz Compostable Cup $11 $12
Wine 8oz Plastic Cup $5 $6

* Note: Prices and products subject to change without notice. Final prices and products will be noted at the Beverage Partner meeting usually held about ten days prior to the event.

Equipment

Booths structures of varying size will be supplied (according to product and site). Each booth will be equipped with tables and/or serving pier around the perimeter. In addition to the product to sell, each booth will also be supplied with cups, ice, bins for storage, and a dumpster for litter. In addition, booths vending beer will have access to a technician supplied by Anheuser-Busch. No electrical power will be provided.

Product Inventory

A predetermined quantity of stock will be delivered to each booth. All opened cases and tapped kegs will be itemized as an expense before calculation of your share, so please exercise caution when opening more than one case of product at any one time, as opened cases will be added to the total cost calculation for your booth even in the event that the product is not sold. Please review the finance section above for information on how this will affect the final grant amount. Tapping of beer kegs after 4:00 p.m. shall only be permissible with the consent of the Beverage Manager.

Staff, Supervision & Conduct

Each Beverage Partner must provide a minimum of six volunteers on Saturday and twelve volunteers on Sunday to staff each booth under their supervision when the event begins. One of these volunteers will be the booth supervisor, two should be designated as cash counters, and one should be designated as refill/stock watch and cleaner. The remaining two/eight will be servers. All staff must attend a training session organized by SF Pride by June 18. Stock and product will be delivered to the booth but all loading and unloading will be done by your volunteers.

The supervisor and one other volunteer must be at their booth space at 6:30 a.m. on the morning of their organization's assignment and the first shift of volunteers (an additional 4 volunteers) should report for duty no later than 10:00 a.m. The booth should be staffed at full compliment (12 persons) throughout the duration of the event (event times are 11:00 a.m. – 6:00 p.m. on Saturday and 11:00 a.m. – 7:00 p.m. on Sunday). A minimum two-person volunteer compliment should continue to act as security for the booth until all cash has been deposited and all stock has been collected and signed for. For Saturday booths, reduce the numbers given in this illustration by half.

NOTE: These are only approximations, and exact staffing details depend on the type and location of the booth that you are awarded.  All staffing information will be provided in the Beverage Partner handout that will be given at the Orientation meeting and available near the beginning of June electronically.

The bar operation at the event will be managed by a Beverage Manager. The Beverage Manager will supervise all aspects of the beverage operation at the event and have complete authority from SF Pride.

All personnel involved with the Beverage operation must observe SF Pride’s Event Conduct Policy.

Beverage Partners undertake to obey all safety and other regulations imposed by either SF Pride and/or The City & County of San Francisco.

Volunteer Identification

Each organization's volunteers should be clearly identifiable at the event as belonging to your organization.

Amplified Sound

No amplified sound shall be permitted in any of the booths without the express written permission of SF Pride.

Cleaning

You must keep litter to a minimum and in particular must ensure that packaging for stock, etc., is cleared promptly.  Trash should not be allowed to accumulate, which poses a safety and fire hazard.  At the conclusion of the event, each Beverage Partner shall ensure that the site occupied by the booth is free of litter.  If the booth is not left in this condition as determined by SF Pride, a $500.00 fee will be applied to the total cost calculation for the booth in question.

Non-Discrimination/Domestic Partner Benefits

SF Pride requires that its Community Partners include sexual orientation and gender identity in their employment and service non-discrimination policies.

SF Pride also requires that its partners not discriminate in the provision of benefits between employees with domestic partners and employees with spouses, and/or between the domestic partners and spouses of employees.

Contract

The above notes will be taken as forming the basis of the understanding between SF Pride and its partners. These notes will be formalized within the body of a contract document to be signed by each beverage partner at a later date. In the event of a conflict between the contract and this document, the contract shall take precedence.

Questions

Please email us with any questions that you may have regarding the 2015 Community Partners Program.  T: (415) 864-0831